1. Quicken Tip: Use Account Number in Account Name

    If you have a lot of accounts to track in Quicken — as my household does — you might notice that keeping track of which ones are which can be somewhat difficult.

    When I’ve helped others set up and use Quicken, what I’ve seen is that most of them will use pretty standard account names in their Quicken sidebars. “Jane’s Mastercard” and “Chase Sapphire Visa” are examples of what I commonly see.

    Those account names are fine so far as they go. But one thing I’ve discovered over the years is that it’s also very helpful to put the last four digits of the account numbers at the end of your account names. Why?

    So that these digits show in the Quicken sidebar, too.

    Why I Started Doing This

    Since my household uses a variety of credit cards — gotta maximize those cash-back rewards! — it can be a challenge to determine which cards were used for which purchases. This is especially true when we have a handful of receipts waiting in our Cash Flow Box to be logged into Quicken.

    However, since most retailers’ receipts show the last four digits of the debit- or credit-card account used, having the “last four” also show in Quicken’s sidebar makes this task dead simple to accomplish. It’s a snap to see which card or account was used for that week-old Red Lobster receipt!

    Changing Account Details in Quicken

    To make this change (plus a host of others) to your account names in Quicken, simply right-click the account’s name in the sidebar. Select EDIT ACCOUNT from the drop-down menu that appears. That should bring up your Account Details window. These days, I’m using Quicken 2010 Deluxe; yours may look a bit different than this:

    Quicken 'Account Details' Window

    Simply make your changes in the “Account Name” text box, and you’re good to go. You can also change account-balance limits here, and enter credit limits for your credit-card accounts, among other things.

    All in all, using the “last four” in my Quicken account names has been fantastically helpful more times than I’d like to admit!




     

     

  2. I Hate Overdraft Whiners

    I simply cannot convey the level of contempt I hold for 99% of Overdraft Whiners. Seriously.

    Who are Overdraft Whiners? Well, these are the hapless, woe-is-me folks you see commenting IN DROVES on articles like these two:

    Red Tape Chrons.: “Bank Overdraft Fees: Help May Be on the Way”

    Red Tape Chrons.: “Double Trouble for ID Theft Victim”

    Rarely will a card-carrying, finger-pointing Overdraft Whiner miss an opportunity to lament how “ridiculous” or “unfair” or “egregious” his or her bank’s overdraft policies are. The astounding number of comments attached to the butt ends of those two articles will attest to this undying truth.

    For about ten or fifteen seconds there, as I read through way too many of those comments, I considered leaving a comment of my own. But then I realized I’d have lots more space to piss off the Overdraft Whiners by simply creating a blog post about them. So here goes.

    Sympathy? Sorry. I’m Already Overdrawn.

    Let me state here, early and unequivocally, that I have ZERO sympathy for folks who endure overdraft charges in circumstances where:

    • …the bank processed a high-amount transaction first so that the deluge of smaller-amount transactions behind it would all garner overdraft fees. Whiners love to trumpet this one. You know what? It sounds fine to me. Check your bank’s charter and what you’ll find is that they don’t exist to give you a blankee, back rub, and hold your cuddly little hand while you muddle through Financial Life. The Overdraft Whiners here were, no matter how you slice it, spending money they didn’t have. And now they have even less. Those red numbers in your account? They’re the marks left by Reality when it smacked you across the face. Were you paying attention?Balancing a checkbook properly, coupled with not spending money that isn’t there, would fix this.
    • …an overdraft of $.07 resulted in “ridiculous” bank charges in excess of $35. Excellent news. I’m all for it. Sure, if you were to figure what a fee like this equates to in, say, APR terms, then you’d have a calculator that’d probably run out of spaces for all the zeros. But I’ll conveniently disregard this fact since Overdraft Whiners so often (apparently) conveniently forget to use their calculators to see what their real-life account balances are.Again: This is easy to fix with a properly-maintained check register and some attention to detail. Of course, not everyone’s willing to undertake this sort of slave labor.
    • …the Overdraft Whiner thought the balance the [ATM machine / phone teller / online-account screen] showed them was the REAL balance. No, silly. You can find your REAL account balance in only one place: your diligently-utilized check register. Have I mentioned how much I adore Quicken and programs of that ilk? Avoiding overdraft charges FOREVER is just one of the many things your computer can help you accomplish.
    • …the bank “should have” denied the debit-card charge because it was beyond the available balance. Nope. You screwed the pooch first. You should’ve known your real-life balance and then NOT swiped or handed your debit card to the cashier.
    • …your bank didn’t “warn” you that you were already overdrawn, and continued to let purchases go through. Blankee, back rub, hold cuddly little hand, and so on. Not the bank’s responsibility. Knowing your account’s true balance, and not spending money you don’t have? Your responsibility.
    • …the bank’s service charge caused you to overdraft. Then you’re just not good at paying attention, are you? Or at finding a bank or credit union that doesn’t suck?
    • …the Whiner deposited a check from a known perpetually-broke friend. The check bounced, and overdraft charges ensued. Surprise, surprise, surprise. The Whiner rolled the dice, and he lost. Time to pay the house.
    • …the only excuse left is the hallowed one: “I can’t help it. I live paycheck-to-paycheck.” If this is the case, then those thirty-plus-dollar fees are truly a financial head-wound for you. Even more reason to pay attention to what you’re doing and not count on someone else to pick up the slack. I was a broke college student once, too. And after that, a broke young adult. Know how many times I overdrafted? Zero. Even then, I knew how to use a paper check register (and later, Quicken).

    Now that I think about it, this post goes keyboard-in-keyboard with my previous post about the stuff you hear from people who suck with money. So here’s #13: “Can you believe what my bank charged me for this three-cent overdraft?”

    But There Are Times When…

    In what situations might I exhibit a wee bit of compassion? If you deposited a paycheck, it bounced, and you then incurred overdrafts because of it, I’d echo the chorus: “Yeah, that sucks.”

    Hmmm. There are probably other scenarios, but I can’t come up with them just now.

    Public Service Message to Overdraft Whiners:
    Get A Free Excel Check Register

    That’s right. I said free.

    I’m quite aware that not everyone has the cash to run out and purchase Quicken or MS Money. So what we have — yeah, I’m reaching here — is a vicious circle: You could avoid all those nasty overdraft charges if only you had Quicken to help you do it. But you need money to buy Quicken. And of course you’ll never have any money, because The Nasty Bank makes you keep paying Nasty Overdraft Charges. Sounds good, right? (We’re still deflecting at least some of the fault.)

    Tough situation. Someone Really Should Do Something.

    So please — allow me to intervene. Today, right now, I will help folks take that monumental first step toward Overdraft Whiner recovery. This is where I point you toward my 100% free Check Register spreadsheet.

    All you have to do is log your transactions when you make them. All that troublesome math afterward? Figuring your current balance? The spreadsheet handles it. You’re golden.

    What’s that you say? You don’t have Excel, nor the financial resources to acquire it? Okay. That’s understandable. So here’s what you do. Right now, once and for all, you are going to finally stick it to The Man:

    1. Download my free Check Register spreadsheet.
    2. Get your free (there’s that word again) office suite at OpenOffice.org. This suite will include Calc, a free (every time I use this word, see, an Overdraft Whiner excuse bites the proverbial dust) spreadsheeting program which somehow, some way, manages to run my free Check Register spreadsheet pretty much every time I fire it up. Weird, ain’t it?
    3. Use the spreadsheet diligently. Enter all transactions when you make them. Pound it through your head that “float,” where checks and debit cards are concerned, does not exist. Forget about any “account balance” that you found anywhere other than what’s in your register.
    4. Spend less than you make.

    No more $35 bank overdraft fees for you. Just imagine, Mr. Overdraft Whiner, how much it’s going to piss off your banker when he figures out that you can suddenly go more than a week without dropping $30 or $40 in pure-profit fees in his lap. I bet it makes him so mad he drops his morning raspberry danish on the floor. And then, just to vent a little frustration, he’ll fire the first teller he sees.

    There. Someone else is out of a job, and you’re all the happier for it. And all without the slightest need for government intervention. (Which is what that first article above pointed toward, by the way.)

    Okay, I’m done.

    Money Musings: Overdrafting Again (Related Post)




     

     

  3. How I Manage My Money

    Note: There’s a newer version of this post here.

    Getting (and keeping) a grip on your finances isn’t an easy task. Every so often (like yesterday) a frazzled reader will ask, “How do you do it?”

    Well, I’ll tell you. My system works like this:

    The Grand Overview

    I track all accounts, balances, and financial transactions in Quicken 2006 Premier Home & Small Business. This is also where I categorize my past and current spending, as well as monitor my net worth, assets and liabilities, and investments. I also use it to track all my small-business (namingly, this website and my wife’s jewelry/craft business) inflows, outflows, and accounts. Quicken is also a tremendous tool for handling all tax-related items and accounts. I use the heck out of it for this. Is Quicken pricey? Yes, the fancier versions can be. Does it require a fair bit of learning time? Yes, though this also depends on what version you get and what you want to use it for. Would I give it up? No way. Not a chance.

    Monthly Spending Plan / Budget

    For all that I love about Quicken, I absolutely despise its budgeting setup. It’s cluttered, nonsensical, and useless to me. So, to budget (as well as monitor in real time) my spending for each month, I use a slightly-modified version of my Excel Spending Plan (v2.0). You can download it from the near-bottom of my Excel financial spreadsheets page. And more details can be found at my Spending Plan page.

    Emergency Fund

    I don’t have a specific spreadsheet that I use to track my Emergency Fund. However, I do keep most of my E-fund (say, 90% of it) in its own account at Emigrant Direct (review). Any transactions that affect my Emergency Fund get logged/tracked in Quicken, as noted above, and I can always see its balance right there in my Quicken toolbar.

    Freedom Account

    I use ExcelGeek’s Freedom Account spreadsheet to track my Freedom Account and all its subaccounts and balances. I keep my Freedom Account funds at ING DIRECT (review), in an account that’s separate from everything else. If you’ve never heard of Freedom Accounts before, or if you’re just not sure what exactly they can do for you, head over and check out my Freedom Account page.

    What combination of software (and/or notebook paper!) do you use?




     

     

  4. Debit Card Fraud Interview

    Bank debit cards are a topic that I seem to return to quite often.

    My opinion, I think, has been pretty well documented: Financial gurus (namely, Dave Ramsey) who suggest that people should entirely shun credit cards and use only debit/ATM cards for purchases are flat-out wrong.

    Debit cards bring great convenience, yes. But the benefit they offer that’s so fabulous for consumers — immediate access to available funds — is also their greatest liability. That immediate access is available to anyone who gets their hands on your info, too. And your Hometown National Bank almost certainly does NOT maintain the same security measures for card usage as do the large banks who manage your credit-card accounts.

    Anyhow, I had the opportunity recently to interview a young couple whose checking account was compromised, thanks to debit-card fraud, to the tune of roughly $500. If you’re interested, you can read the interview here:

    Interview with Bob and Sue Smith, Debit-Card Fraud Victims




     

     

  5. Debit Card Danger … Again!

    It’s a topic I’ve touched on several times: Debit cards have their uses, but high-dollar (“Death of a Debit Card”) and online purchases (“Debit Card Peril”) aren’t among them.

    This morning my wife received an email from one of her online acquaintances — I’ll call her Barbara. Barbara’s letter read like this:

    Unfortunately, I have become the latest victim of internet fraud. Even though I thought I was taking enough precautions to make online shopping safe — I use McAfee Firewall Protection, VirusScan, Ad-Aware, and ZoneAlarm to protect myself from viruses and hackers and made sure I was using “secure” sites — somehow the crooks still managed to steal my information.

    It happened this week when I purchased theater tickets from telecharge.com using my Visa CheckCard. I ordered the tickets on the 16th – total $353.50. Yesterday, I saw the purchase posted to my account, but I also noticed a pending transaction for the same amount on the same date for an “Oliver and Wildgoose,” a company I never heard of. After spending hours on the phone with the bank and with Telecharge, I discovered that Oliver and Wildgoose is the name of a liquor store in the Bahamas.

    I thought that since the transaction was listed as “pending,” I’d caught it in time to “stop payment,” like you can do with a check. It doesn’t work that way with a check card. “Pending” means the funds have already been extracted — they are just not officially posted to the account yet. So, the money is gone. Today I have to go to the bank to file claims, open a new account, order checks, etc. — I’ve been told it could be up to 90 days for the investigation to be processed. Hopefully, I will be able to recoup the $350. I also need to file a police report and put a fraud alert on my credit report in case this individual (who is evidently partying it up right now in the Bahamas) plans to steal my identity, too.

    Ain’t online life grand? I consider stories like this — and it isn’t the first debit-card disaster I’ve heard — just more ammunition to strafe away at Dave Ramsey’s admonitions that “All you need is a debit card.” Here’s a little tidbit from DaveRamsey.com, in fact:

    If you “have to” use plastic, I suggest a debit card. I use them for travel and the occasional convenience of ordering something over the Internet or phone. Other than that, I use cash.

    Knowing what I do, I’ll state here and now that preaching “debit card exclusivity” is stupid advice. It’s horribly naive, in my opinion, and laughably unrealistic.

    The last part of Barbara’s email also bears repeating here, I think:

    The lessons I’ve learned that I’m passing on:

    1. Don’t use a check card for any online purchases!!!

    2. Don’t use a check card anywhere where you can’t physically watch the salesperson swipe the card — restaurants and gas stations included.

    3. If you’re going to make an online purchase, find out if your credit card company offers a “disposable” number designed for one-time use. If you’re a Visa customer, sign up for Verified by Visa.

    4. Monitor your accounts closely (luckily I do) and keep all receipts in a safe place.

    5. Make sure you have up-to-date hacker protection!

    6. Find out the privacy policies and security measures of any online merchant you use. Know that even “secure” sites can be hacked.

    7. If you use a check card, find out what your bank’s policies are when it comes to filing fraud claims.